You can add anyone with an email address to your event, even if they don't have Google Calendar. Add people to your event. On your Android phone or tablet, open the Google Calendar app. Open the event you want to add people to. Tap Invite people. Enter the name or email address of the person you want to invite. Set a better default calendar view. By default, your Google calendar displays the next four workdays.
- Using your work or school account on a computer, open Google Calendar. Make sure that you're in Week view or any Day view. Click anywhere in the calendar. In the event box that pops up, click.
- Google Calendar events: Create and run better meetings and appointments. Add your “working hours” to limit your availability for meetings; Use “appointment slots” to block out available meeting time; Schedule meetings with multiple people using “find a time” or “suggest times”.
Free Calendars With Time Slots
You can use Google Calendar’s Appointment Slots function to create appointments that other users can book. For example, faculty can create office-hour or class-presentation appointment slots that students can then book themselves. This function creates an additional view of your calendar that only shows the available appointment slots. Visitors can then click on a time slot to book it. Then once a time is booked, the time is filled in and unbookable by others.
Note: Appointment Slots are currently only available to Google Apps users (i.e., not to personal Gmail users). Users must be signed in with their Daemen email to access the appointment slots.
There are several things you can do with appointment slots:
- Setting up appointment slots
- Adding others to the appointment
- Inviting others to book appointments
Setting Up Appointment Slots
- Go to Google Calendar.
- Click on the date you want to set the appointment slots for.
- In the event box, click “Appointment slots”. Enter the event title, time frame, and slot duration then click save. For example: If you select the time as “9am-11am” and with “slots with duration of 30 minutes” then 4 appointment slots would be createdeach lasting 30 minutes during that time period.
4. Once saved, click on the appointment to edit the event and add additional details like location or description.
Adding Others to the Appointments
Adding others to the appointments is not the same as inviting them to book an appointment. When adding someone to the appointments, they will be invited to every appointment so only add people who will be assisting with all the appointments (i.e. – if it is for an Office or Department, you may want to add others in the office so they can see the appointments).
- Click on the appointment slots and select “Edit”. Enter their username in the “Add Guests” field (to the right).
Inviting Others To Book Appointments
Daily Calendar Time Slots
You must set up the actual appointment slots before others can book them.
- Go to Google Calendar.
- Click the appointment slot event on the calendar, then click on “Go to appointment page for this calendar”.
- Copy the calendar’s appointment page link found at the top of the page.
- Email this link to people looking to book an appointment.
Updated on August 7, 2020